Effective Date: September 17, 2026
Last Updated: September 17, 2026
Safe Hands Bookkeeping, LLC (“Safe Hands Bookkeeping,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal and business information you provide to us.
This Privacy Policy explains the information we collect through our website and in connection with inquiries about our services, how we use and protect that information, how cookies and analytics are handled, and the choices available to you.
1. Information We Collect
Information You Provide to Us
We may collect personal or business information that you voluntarily provide when you contact us, submit a website form, schedule a consultation, communicate with us, or engage our services. This may include:
- Your name
- Email address
- Telephone number
- Business or trading name
- Business type
- Information about your bookkeeping needs or circumstances
- Information you choose to include in messages or forms submitted through our website
If you become a client, we may collect additional financial, accounting, tax-related, business, or other confidential information necessary to provide the services you have requested.
Please do not submit confidential financial information, account numbers, passwords, tax documents, or other sensitive financial records through our general website contact forms. Secure document transmission methods are provided separately when appropriate.
Information Collected Automatically
When you visit our website, certain technical information necessary to operate, maintain, and secure the website may be collected automatically by our website platform or service providers. This may include information such as your Internet Protocol (IP) address, browser or device information, and technical information associated with your visit.
If you choose “Accept” through our cookie consent notice, analytics technologies may also collect information about how you use our website, such as pages visited, referring sources, dates and times of visits, and general website interactions.
If you choose **“Decline,” analytics cookies remain disabled.
2. How We Use Your Information
We may use the information we collect to:
- Respond to inquiries and requests for information
- Arrange consultations
- Evaluate your bookkeeping needs
- Provide bookkeeping and related services
- Communicate with clients and prospective clients
- Maintain and administer client relationships
- Operate, maintain, secure, and improve our website
- Understand website traffic and usage where analytics consent has been provided
- Maintain appropriate business and accounting records
- Comply with applicable legal and regulatory requirements
- Protect our business, systems, clients, and legal rights
We limit our collection and use of personal information to information reasonably appropriate for our business purposes and the services we provide.
3. Cookies and Analytics
Our website uses cookies and similar technologies to support website functionality and, with your consent, to help us understand how visitors use our website.
Cookies are small data files that may be stored on your computer or device when you visit a website.
Essential Cookies
Certain cookies may be necessary for the website to function properly, maintain security, or remember your preferences. These cookies may operate without your consent where permitted by applicable law.
Analytics Cookies
We use analytics cookies to help us understand website traffic and how visitors interact with our website. This information helps us evaluate website performance and improve our content and visitor experience.
Analytics cookies are not activated unless you choose “Accept” through our cookie consent notice.
If you choose “Decline,” analytics cookies remain disabled.
Our website remembers your cookie preference for one year, after which you may be asked to make your choice again.
You can also control or delete cookies through your web browser settings. Disabling certain cookies may affect some website functionality.
Safe Hands Bookkeeping does not sell your personal information.
Third-party services used to provide website functionality or analytics may process information in accordance with their own privacy policies.
4. How We Share Information
We do not sell or rent your personal or financial information.
We may share information with trusted service providers when reasonably necessary to operate our business, maintain our website, communicate with you, or provide our services. These may include providers of:
- Website hosting and technology
- Email and communications
- Website forms and scheduling
- Analytics
- Secure document transmission and storage
- Accounting and bookkeeping software
- Cloud computing and information technology services
- Payment processing
- Professional and business support services
These service providers may receive information only as reasonably necessary to perform services on our behalf or as otherwise permitted by law.
We may also disclose information when reasonably necessary to:
- Comply with applicable laws, regulations, subpoenas, court orders, or other lawful governmental requests
- Establish, exercise, or defend legal rights
- Investigate suspected fraud, security incidents, or misuse of our services
- Protect the rights, property, systems, clients, or safety of Safe Hands Bookkeeping or others
Information may also be transferred as part of a merger, acquisition, sale, reorganization, or other transfer of all or part of our business, subject to applicable legal requirements.
5. Third-Party Websites and Services
Our website may contain links to websites, applications, or services operated by third parties.
Safe Hands Bookkeeping does not control the privacy or security practices of those third parties. Information you provide directly to a third party is subject to that provider's own privacy policy and terms.
We encourage you to review the privacy policies of third-party websites and services before providing personal information to them.
6. Data Security and Confidentiality
We take reasonable administrative, technical, and organizational measures designed to protect personal, business, and confidential information from unauthorized access, disclosure, alteration, loss, or misuse.
Because our bookkeeping services may involve sensitive financial and business information, we use secure systems and processes appropriate to the nature of the information we handle.
Clients should use the secure document transmission methods provided by Safe Hands Bookkeeping when sending sensitive or confidential information rather than ordinary website contact forms.
No method of electronic transmission or information storage can be guaranteed to be completely secure. Accordingly, we cannot guarantee the absolute security of information transmitted or stored electronically.
Additional information about our approach to protecting client information is available on our Data Security & Confidentiality page.
7. Data Retention
We retain personal and business information for as long as reasonably necessary to fulfill the purposes for which it was collected, provide our services, maintain appropriate business records, comply with legal, accounting, contractual, or regulatory requirements, resolve disputes, and enforce our agreements.
When information is no longer reasonably required, it may be deleted, destroyed, or anonymized in accordance with our normal business practices and applicable legal requirements.
8. Your Privacy Choices and Rights
Depending on applicable law, you may have certain rights concerning your personal information.
You may contact us to request that we:
- Confirm whether we maintain or process personal information about you
- Provide access to personal information we maintain about you
- Correct inaccurate personal information
- Delete personal information where appropriate
- Address questions or concerns about how your personal information is collected, used, or shared
Certain information may need to be retained when required by law or when reasonably necessary for legitimate business recordkeeping, contractual obligations, or services we have provided.
We may need to verify your identity before completing certain requests.
Privacy-related requests may be submitted by email to info@safehandsbookkeeping.com.
We will respond to legitimate privacy requests in accordance with applicable law.
9. Children's Privacy
Our website and services are intended for businesses and adults and are not directed toward children under the age of 13.
We do not knowingly collect personal information from children under 13 through our website. If we become aware that such information has been collected, we will take reasonable steps to delete it.
10. Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our website, services, business practices, technology, or applicable legal requirements.
When changes are made, the revised Privacy Policy will be posted on this page and the “Last Updated” date will be revised accordingly.
We encourage visitors to review this Privacy Policy periodically.
11. Contact Us
If you have questions about this Privacy Policy, our privacy practices, or personal information we maintain about you, please contact:
Safe Hands Bookkeeping, LLC
Email: info@safehandsbookkeeping.com